Free Contractor Proposal Template (Word & PDF) — Copy and Customize

Most contractors waste 30 minutes per proposal retyping the same structure.

Use this free template to speed up your quoting and keep proposals consistent.

Template (copy/paste)

[YOUR COMPANY NAME]
[ADDRESS]
[PHONE] | [EMAIL]

---

PROPOSAL FOR: [Customer Name]
PROJECT: [Project Type — e.g., Driveway Sealcoating]
DATE: [Date]

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PROJECT SUMMARY:
[2–3 sentence description of what you're doing]

SCOPE OF WORK:
- [Task 1]
- [Task 2]
- [Task 3]
- [Optional add-on, if any]

INVESTMENT:
- [Line item 1]: $____
- [Line item 2]: $____
- [Line item 3]: $____
- Optional add-ons: $____
- TOTAL: $____

DEPOSIT:
To lock your spot on the schedule, a [X%] deposit of $____ is required.
[Payment instructions or link]

TERMS:
- [Timeline / schedule window]
- [Weather/reschedule policy]
- [Cancellation policy]
- [Warranty, if applicable]

NEXT STEP:
Approve this proposal and pay the deposit to get on the schedule.

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Thank you for considering [YOUR COMPANY NAME].
We look forward to working with you.

[Your Name]
[Your Title]

How to use this template

1. Save it as a Word doc or Google Doc (so you can edit it)
2. Fill in the blanks for each new job
3. Save as PDF and email to the customer

Or skip the manual work and use BidBlitz to generate proposals automatically.

Why BidBlitz is better than a template

Templates are fine for occasional quotes.

But if you're quoting multiple jobs per week:

• You're still typing the same info over and over
• You're still saving PDFs and emailing them
• You're still chasing customers for approvals and deposits

BidBlitz:

• Auto-generates proposals from your inputs
• Sends a mobile-friendly link (not a PDF attachment)
• Includes a deposit button (Stripe integration)
• Tracks when the customer views it
• Automates follow-ups (paid plans)

Start here: /pricing

The bottom line

Templates save time. Software saves more time.

Use the template if you're just getting started. Upgrade to BidBlitz when you're ready to scale.