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Contractor Scheduling and Dispatch Software: From Quote to Crew in One System

January 3, 2026 • Operations

Contractor Scheduling and Dispatch Software: From Quote to Crew in One System

Most contractors use:

  • One tool for quoting
  • One tool for scheduling
  • One tool for dispatch (or just a whiteboard)

That means:

  • Copying data between systems
  • Forgetting details
  • Crews showing up without the right info

Better approach: one system from quote → approval → deposit → schedule → dispatch.

What scheduling + dispatch software should do

1) Pull approved jobs into the schedule automatically

Once a bid is approved + deposit paid, it should show up on your schedule.

No re-entering addresses, scope, or customer info.

2) Generate crew dispatch sheets

Each job should have a dispatch sheet that includes:

  • Address + directions
  • Scope summary (what needs to be done)
  • Materials needed
  • Special instructions (gate codes, parking, prep notes)
  • Customer contact info

3) Handle weather-based rescheduling

Outdoor work gets delayed constantly.

Your system should:

  • Show weather alerts per job
  • Let you reschedule with one click
  • Notify the customer (automated or manual)

4) Track job status (scheduled → in progress → complete)

Your dashboard should show:

  • Jobs scheduled for today
  • Jobs in progress
  • Jobs completed (ready for final invoice)

BidBlitz scheduling + dispatch

BidBlitz connects the entire workflow:

Quote → Approval → Deposit → Schedule → Dispatch

  1. Create bid
  2. Send proposal
  3. Customer pays deposit
  4. Job auto-populates on schedule
  5. Assign crew + generate dispatch sheet
  6. Weather alerts keep you informed
  7. Mark job complete → invoice (if needed)

No switching between tools.

FAQ

Can I assign jobs to specific crew members?

Yes — you can assign jobs to team members (if you have a paid plan with team access).

Can I see the schedule on mobile?

Yes — the BidBlitz mobile app shows your schedule + dispatch sheets.

What if I need to reschedule?

Change the date in the bid details, and the schedule updates automatically.

The bottom line

Scheduling and dispatch shouldn't be separate from quoting.

One system = less chaos.

Start here: /pricing